Business Administrator (Sycamore)

Business Administrator (Sycamore)
Sycamore Hall
Part time

We are seeking a professional and experienced Business Administrator to join our team.

For this role we are offering:

  • Part time hours
  • Ongoing support with training and development
  • 28 days annual leave including bank holidays

Role requirements:

  • Maintain and ensure all administration documentation is carried out and kept in accordance with the Company’s Policies and archived when appropriate.
  • Opening, date stamping and distribution of incoming post and posting outgoing mail.
  • Typing correspondence, minutes and other documents.
  • Ensure all filing is up to date and securely filed.
  • Staff documentation covering recruitment, records, holidays, sickness and training as delegated including uniform control.
  • Ensure all Residents and staff documentation is issued in accordance with Company policy.
  • Carry out any necessary banking of monies and maintain Petty Cash records.
  • Oversee payment of salaries/wages and preparation of Housekeeping Rota’s.
  • Maintain and control purchasing procedure and ensuring adequate stock of all consumables are available.
  • Maintain brief financial records of Residents accounts as delegated.
  • Daily check of administration work schedule to ensure all relevant documentation is carried out on time and in accordance with Company policy.
  • Ensure sufficient stock of all stationery and forms are readily available.
  • To support the Home Manager in marketing and Resident liaison.
  • Ensure the Company’s computer system is updated daily including Resident and staff details.
  • To be responsible for transfer of all financial information directly to Head Office weekly/biweekly as directed.Supervisory:
  • To ensure that the highest standards of care are maintained at all times.
  • To maintain care and other staffing levels to those required by the Home and resident dependency.
  • To act as a role model, counsel and provide all staff with leadership, guidance and support.
  • Manage and participate in the recruitment of all grades of staff.
  • To ensure compliance with all aspects of employment legislation, personnel checks, DBS checks and references during staff recruitment.
  • To maintain and develop staff training, appraisal and supervision.
  • To be responsible for well being of residents, Mental, Physical and Environmental Clinical:
  • To undertake audits of care and services provided at the Home as required by the New Century Care.
  • To partake in planning and implementing changes in policy, practice and procedure as required by the company or legislation.
  • To ensure that all documentation required by New Century Care or regulatory bodies is maintained and reviewed as necessary.
  • To ensure that all Health and Safety requirements are met and adhered to at all times.
  • To ensure that risk assessments are carried our appropriately for all aspects of care and service delivery.
  • To ensure assessments of all prospective clients are carried out prior to admission.
  • To promote clients human rights at all times by means of staff education and monitoring care delivery.
  • To ensure meetings are planned and carried out at appropriate intervals for all grades of staff.
  • To promote and develop the Homes relations with Health Care Professionals, relatives, regulatory bodies and the local community.Financial:
  • To monitor and regulate expenditure to ensure compliance with company budgetary guidelines.
  • To use company policy and procedure for correct authorisation of non routine expenditure.
  • To liaise with and inform the line Manager of anticipated problems or queries relating to purchasing or expenditure
  • The role outline is not necessarily concise and will be reviewed regularly with the post-holder to ensure it continues to reflect the organisation’s business needs and the professional care needs of residents.

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